If you need a notary, it is a give-in that hiring a reputable service like Superior Notary Services is a wise move because of their commitment to only hiring the top-rated and most trustworthy notary publics on the market. But what factors should guide your decision to work with any specific notary?
Here are the core qualities you should insist upon, whether you need a power of attorney or a bill of sale notarized.
There are multiple facets to professionalism. None of these components reign supreme over the other, but all are critical to a successful notary’s overall success and reputation. Some of the characteristics are obvious: A notary needs to be on time for meetings, maintain confidentiality, and have all they need to notarize a document or proceeding.
Other traits are not as obvious. For example, a notary needs to dress professionally, even if no one else in a meeting is. These notarization professionals also need to carry themselves with confidence. Finally, once a meeting is over, they need to perform any required follow-up promptly.
Whether documenting a deposition or overseeing the signing of a will or contract, a notary must always maintain client confidentiality. They must also be objective and never let anyone know of any opinions of a proceeding or contract they might have.
A notary will oversee the following events:
- Witness legally binding signatures
- Affirm the state of mind of all signatories
- Put the notarial seal on all official documents
- Verify the identification of present parties
- Witness the signing of documents
- Process affidavits, contracts, legal, deposition, loan, and real estate documents
- Administer oaths
- Witnessing the review of items in a safe deposit box
- Maintain meticulous notes
- Perform scheduling and follow-up
Each of those actions requires stellar attention to detail.
Strong customer service skills
A notary will be working with people from all walks of life. Maintaining a friendly demeanor even under stressful conditions is a must. So is being as helpful to any process as is possible.
Notaries have had to become technologically proficient as technology has taken over document review, authorization, and submission. That trend will continue as more of our paperwork processes become digitally managed.
A notary must have the necessary tools to do the job, including but not limited to a notarial press, scanning ability, fax access, a journal for note-taking, cell phone, an online scheduling app, etc. Each of these tools is imperative for a notary’s success.
Strong contact file
A notary cannot work 365 days a year. Sometimes meetings, family, and personal issues will prevent a notary from overseeing a notarial duty. When that happens, these notarization experts must be able to recommend a substitute or several that are available.
A notary has a significant role to play in the processing and authorizing of official documents. The good notaries all possess the same qualities. If you insist on these seven qualities when hiring a notary, you will get one that exceeds your needs and expectations.