It seems that traditional whiteboards have been used since the dawn of time. They are an essential part of almost every conference room and classroom. Whiteboards are used during meetings, presentations, workshops, brainstorming sessions, and in many other cases. But, as the technology developed, we’ve seen an increase in the use of online whiteboard tools.
Compared to the traditional whiteboard, online whiteboards gave us so much more in terms of collaboration, accessibility, and editing options, so let’s explore what are some of the innovations online whiteboards brought to teams all over the world.
Pre-Made Templates
While many teams already have their own structures, and different ways of using whiteboards, those who have just begun using them might find it difficult to figure out where to start.
Pre-made templates resolve this issue with structured whiteboards prepared for different uses. They also help speed up the process of setting up ahead of sessions and meetings.
You might need to spend some time searching for the perfect template to suit your needs. However, once you get a grip of your online whiteboard, you’ll be able to work with your team and create structured templates that work the best for your business.
Multiple Interaction Methods
Instead of just writing down ideas, like with traditional whiteboards, in the online setting you can use different stickers, notes, images, or any other files that can help convey your message in a better way. You can simply drag and drop different elements, remove them from the board, or add comments to your team’s ideas.
These different interactions make it easier for all employees to be on the same page. The process is easier to understand, as well as execute.
Integrated Task Management
Most virtual whiteboards can be integrated with different project and task management tools. This integration makes moving from idea to project seamlessly. With a traditional whiteboard, each participant (or the manager) would have to take meeting notes, then go into the project management app and enter all the details.
Online whiteboards transfer all tasks to the project management tool, which saves time and lets employees focus on what they need to do. Managers can assign these tasks, follow their status and ensure that the work is being done on time.
Removing Physical Restrictions
Sometimes, teams work in small offices and they don’t have the place or the budget to implement traditional whiteboards. Other times, the teams are working remotely, or they have a portion of the team on-site and several employees around the world. These are physical restrictions that can stop you from using the whiteboard’s full potential.
Luckily, with online whiteboards, all physical restrictions are removed. The tool is affordable, and it doesn’t take up any space in the office. On the other hand, wherever your employees are – they can access the boards, use them while they’re in a meeting, or even asynchronously.
Online Whiteboards are a Living Document
As opposed to the traditional whiteboard, online boards can be accessed, changed, updated, and upgraded over time. They’re automatically saved in the cloud, which means you won’t be losing the picture of the traditional whiteboard and wonder what happened to it.
You can also access the historical data, to better understand what your team has done in the past, and use that information to create plans for the future. They are easily accessible from anywhere, so your employees can go back and reference them at any point.
Conclusion
Whether you’ve used a physical whiteboard in the office or not, you can’t deny that they have many advantages for your team, and you shouldn’t miss an opportunity to give virtual whiteboard tools a chance to improve your team’s collaboration.
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