Various organizations use Exchange Server to support different business needs and are available as On-Premises Exchange and Office365. Due to the growing popularity of the offline service Office 365, users prefer to move from Exchange to the cloud. Office 365 facilitates the management of Exchange services and eliminates the cost of capital associated with running Server Edition and the associated administrative overhead. In addition to the good points of migrating from Exchange to the cloud, there are some bad points.
Benefits of Moving Exchange to Cloud
Security
With SharePoint Data Migration to Cloud, fewer computers are installed, update, or test antivirus software. IT departments automatically apply updates to enhance the security of Exchange Server and affected sensitive data with a focus on troubleshooting. Small businesses have access to enterprise-level security. Users should always inquire about the security standards provided by their providers before moving to the cloud.
Improved Reliability
Migrating Exchange to the cloud means that you can access your email without the hassle and headaches of maintaining your on-premises hardware. Cloud providers are known for offering higher uptime guarantees. However, users should carefully plan the migration process to avoid downtime during migration.
Cost Reduction
The cost to Migrate Exchange on Premise to Exchange Online can be high at first, but in the long run, it reduces server capital investment and reduces operational costs that involve only a few employees. As a result, organizations can save money. Reducing the time, it takes to monitor and resolve issues means spending more time on revenue-generating projects.
Improved Flexibility
With fewer computers required to deploy Exchange Server in the cloud, IT departments have more flexibility in deciding on new and improved solutions for use in cloud environments. Increased flexibility not only increases productivity but also increases employee satisfaction.
Disadvantages of Moving Exchange to Cloud
Loss of Control
While moving your infrastructure to the cloud, it loses some control because the environment is hosted rather than on-premises. Upgrades, configurations, or changes are made by the provider that deploys the Exchange server to the cloud and cannot be done by the company. In a hosted environment, some files, such as XML, may be restricted for security reasons. Hosted Exchange may not be the right solution for organizations that deal with XML files daily.
Upfront Costs
While migrating Exchange Server to the cloud can reduce the cost of capital in the long run, enterprises also need to ensure that they can absorb the associated short-term costs. This includes finding the best possible solution structure, allocating planned resources, and performing migrations. Hosted Exchange can incur additional costs if non-employee resources are managed through Exchange.
Increased Bandwidth
Organizations using hosted Exchange, especially those with a high level of collaboration, may need to double or triple their bandwidth when migrating to a cloud environment. Increasing bandwidth means increasing megabits and can be costly On-Premises Exchange can send and receive email internally using a LAN, but the hosted Exchange doesn’t have the Internet, so it can’t communicate email both internally and externally.
Conclusion
There are various pros and cons of moving Exchange to the Cloud. Migrating from On-Premises Exchange Environment to Hosted Exchange infrastructure delivers several benefits like more flexibility, reduced expenditures, security, etc., it also comes with some disadvantages. Organizations consider all the aspects like migration plan, security standards provided by Cloud vendors, etc.
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