If you are on the hunt for a venue, whether that’s for a business event, a social occasion, or a large-scale celebration, you have most likely already discovered just how difficult it can be to find what you are looking for. Especially if you have never had to arrange a venue for an event before, you may feel overwhelmed by choice or lost with no options at all. These important factors will help you to clarify your desired venue’s characteristics and make the search that bit easier.
How easily you can source adequate transportation for the attendees of your event will determine which locations are most suitable. Think about how far attendees must travel and how difficult or easy a potential venue might be to reach or find on a map. Most venues include a map on their website to help you locate it accurately. A great location can make a big difference for your event.
If you are only hosting a small event, it would make little sense to spend the money to hire a large and expensive venue. Similarly, a big event with many attendees would not work well if you choose a venue that has a lower capacity. Places like The Venue at Friendship Springs are useful since they offer a variety of spaces to suit different needs. Check with plenty of time in advance before you book a venue and make sure that the number of attendees doesn’t extend beyond a venue’s stated capacity; otherwise, there can be safety and legal issues.
Depending on the type of event you plan to throw, you may need some spaces within or surrounding your venue that can make good backdrops for photographs. Weddings in particular need to look good on camera, and a well-chosen venue can help. Conferences, trade shows, or conventions may also benefit from a venue that boasts one or more photo opportunities. This might be something as simple as attractive interior design or a spectacular view from the window.
Some venues are able to either provide catering themselves or suggest trusted caterers that they have worked with in the past. For larger events especially, catering is hugely important. Attendees will want to be fed if they are expected to stay at the event for several hours. If the venue doesn’t have in-house catering, make sure to plan for this with enough time for adjustments.
Some venues are simply so unique that what they offer can’t be provided anywhere else. If there is a feature that you specifically want from your event venue, use this as your guiding factor to find the right space. Sometimes you may be surprised by a venue that you either didn’t know existed or were unsure of at first. The key is to understand what is essential and what can be sacrificed so that your hunt for the perfect place to host your event is a success.